May 30, 2018 Business Meeting

Wednesday May 30, 2018 6:00 pm. Crown Point Civic Center
Meeting was called to order at 6:00 p.m. by President Terry Lee
Attendees: Terry Lee, President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki and Jeanann Freier board of directors. Also present were our student ambassador Megan Drenth and lifetime member Deborah Deaton.
Excused: Ron Hampton and Kathy Foster

Introduction of new Student Ambassador – Megan Drenth introduced our new student ambassador, Madison Berger. Maddy is very active in 4H and is in AP classes at school.

Approval of the April 25, 2018 Minutes Chester Rybicki moved to approve the April 25, 2018 minutes with one correction. This motion was seconded by Deborah Deaton. Everyone present signified by stating “Aye” to accept the April 25, 2018 minutes as corrected. Motion Passed

Approval of the April 25, 2018 thru May 29, 2018 Financial Report – Chris Lee presented the April-May 2018 financial report with an ending balance through May 29, 2018 of $35,488.20. Chester Rybicki moved to accept the April 25-May 29, 2018 financial report as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the May 2018 financial report as presented. Motion Passed

Hall of Fame Banquet Financial Report – Chris Lee presented an itemized report of the expenses and income from our 2018 banquet. The final total after expenses and payments to the raffle winners is $5,358.89.
These funds will be used to fund our 2019 scholarships.
Carriage House and Debbie’s Designs have not paid their half page ads.

Business
Strategic Ideas – Jeanann expressed a need to set some strategic planning. She questioned our goals and mission statement and suggested we have a meeting to discuss where our priorities are going in the future.
A lengthy discussion ensued that gave each of the board members something to think about and approach at a later meeting.

Fundraising Ideas –Chris suggested a Board and Brush event. She had attended one and it is a popular artistic gathering. Chris will continue to pursue more information about hosting one of these workshops with a local business.

Community Visibility – Jeanann stated she has reserved the private party room at Buddy and Pals for the Wednesday evening before Thanksgiving for an all alumni meet and greet. We will host a social evening for members and non members of our alumni community. Tim Heidbreder offered to wave the $150.00 room rental fee for the alumni.
Correspondence: Lifetime member packets went out to Peg Shaffer, retired teacher; Carrie Mays Mayden class of 1991; Jay Mayden class of 1983; and Dale Haddix class of 1969.
Thank you notes for banquet donations to Lynn Clay, Deborah Deaton, Joyce Wisthoff, Barb Sobierajski, Jim Hosfeld and Mary Huey.
Terry handed out a copy of correspondence he has begun to mail out to honor our birthday alumni.

Donation
A class of 2009 yearbook was given to Lynn Clay by Joe Reid to be added to our yearbook library.

Adjournment
Chester Rybicki moved to adjourn our May 30, 2018 business meeting. This motion was seconded by Lynn Clay. Everyone present signified by stating “Aye” to adjourn our June 27, 2018 regular business meeting. Motion Passed

Our next meeting is June 27, 2018

Meeting Agenda
Crown Point Civic Center
101 S. East Street

Wednesday, 6:00 p.m. May 30, 2018

Open April Business Meeting

Approval of the Minutes Christine Lee

Financial Review Christine Lee

Business
Banquet review
Fundraising
Community Visibility – Jeanann Freier

Correspondence: Lifetime member packets to Peg Shaffer, retired teacher; Carrie Mays Mayden class of 1991; Jay Mayden class of 1983; and Dale Haddix class of 1969.
Thank you notes for banquet donations to Lynn Clay, Deborah Deaton, Joyce Wisthoff, Barb Sobierajski, Jim Hosfeld and Mary Huey.

Other Business

Adjourn to June 27, 2018 meeting

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