February 7, 2019 Business Meeting

Wednesday February 7, 2019 6:00 pm. Crown Town Grill

The meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Christine Lee, Secretary-Treasurer; Jeanann Freier, Bud Bowman, and Chester Rybicki board of directors. Also present was our student ambassador Bella Weiss; lifetime members Irene Doty, George Ficker, Drue Samuelson, and Roger Blake. Bill Cox was also present.

Approval of the October 24, 2018 Minutes – Chester Rybicki moved to accept the October 24,2018 minutes as presented on line. Drue Samuelson seconded the motion. Everyone present signified by stating “Aye” to accept the October 24, 2018 minutes as presented on line. Motion Passed

The regular meeting was recessed at 6:04 p.m. The Annual Meeting was opened with the 2018 financial report.

Annual Financial Report – Chester Rybicki moved to accept the annual 2018 financial report as presented with a balance of $23,357.82 in the general fund, and a final balance in the gaming account of $656.23 on December 31, 2018. Jeanann Freier seconded the motion. Everyone present signified by stating “Aye” to accept the 2018 financial report. Motion Passed

The Annual meeting was adjourned at 6:10 p.m. and the regular meeting was resumed.

Approval of the January 2019 Financial Report – The January financial report was presented with a balance of $26,413.41 through January 31, 2019. The Gaming account balance on January 31, 2019 was $1,623.81. Chester Rybicki moved to accept the financial report as presented and Bud Bowman seconded the motion. Everyone present signified by stating “Aye” to accept the October 2018 financial report as presented. Motion Passed

Jeanann Freier made a motion to present our Student Ambassadors with complimentary tickets to the Hall of Fame banquet. Chester Rybicki seconded the motion. Everyone present signified by stating “Aye” to present the Student Ambassadors with complimentary tickets to the hall of fame banquet. Motion Passed

Business

Terry Lee reported the invitations to our Hall of Fame Banquet will be going out next week.

Hall of Fame Inductees – Jeanann Freier stated voting on the Hall of Fame inductees should be done at a regularly scheduled meeting. A lengthy discussion ensued with a consensus to hold this voting procedure at a regularly scheduled meeting.

Civic Center -Terry Lee reported the civic center is not open for our meetings in February and we will need to find another venue for our meetings. Jeanann is going to check with the library about using one of their meeting rooms.

Banquet Presenters – Jeanann Freier stated there are a lot of complaints about the need to shorten our presentations at the Hall of Fame banquet and she moved to shorten the list of presenters at the Hall of Fame banquet to just the Master of Ceremonies. This motion was seconded by Drue Samuelson. After a lengthy discussion this motion was passed.

Alumni Associations 10th Anniversary – Jeanann Freier opened a discussion stating the banquet would be a great place to celebrate the CPHS Alumni tenth anniversary. We will look at celebratory ways to honor our tenth anniversary.

Chester Rybicki moved to adjourn the meeting at 6:52 p.m. to our regularly scheduled meeting on February 27, 2019. Irene Doty seconded this motion. Everyone present signified by stating “Aye”. Motion Passed

Our next meeting is February 27, 2019

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January 2019 meeting was rescheduled to February 7, 2019 due to in climate weather

Crown Town Grill
107 North Main Street
Thursday, 6:00 p.m. February 7, 2019
Approval of the minutes

Financial Review – Chris Lee

Yearly Report – Chris Lee

Business
a. George Tachtiris
b. Terry Lee
c. Ron Hampton

Correspondence – Chris Lee

Other Business

Adjourn to February Meeting

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November 28, 2018 Meeting was canceled due to lack of a quorum

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October 24, 2018 Business Meeting Minutes

Meeting was called to order at 5:55 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer arrived at 6:20 p.m.; Lynn Clay, Jeanann Freier, Bud Bowman, and Chester Rybicki board of directors. Also present were our student ambassadors Madison Berger and Bella Weiss; lifetime members Irene Doty, Deborah Deaton, George Ficker, Alan Vandever, and George Tachtiris.

Approval of the September 26, 2018 Minutes = Ron Hampton moved to accept the September 26, 2018 minutes as presented. Chester Rybicki seconded the motion. Everyone present signified by stating “Aye” to accept the September 26, 2018 minutes as presented. Motion Passed

Approval of the October 2018 Financial Report – The October financial report was presented with a balance of $26,413.41 through October 22, 2018 Chester Rybicki moved to accept the financial report as presented and Bud Bowman seconded the motion. Everyone present signified by stating “Aye” to accept the October 2018 financial report as presented. Motion Passed

Business
CPHS Art Show Exhibition – George Tachtiris asked if the Alumni would be willing to assist him with an art show to be held at the high school in April or May. George would chair this event. He will move forward with the high school and art department chairman to develop a plan for this event and report back to us.

Black Wednesday Event – Jeanann Freier reported this event will be held on November 21st in Buddy and Pals Cantina Room. Jeanann will hostess this event and order food through Langels and she requested we all bring a dessert. They are trying to reach out to the younger (over 21) alumni.
Terry Lee moved to approve this event and for Jeanann to follow through with the planning. This motion was seconded by Ron Hampton. Everyone present signified by stating “Aye” to approve the Black Wednesday event as presented by Jeanann Freier. Motion Passed

Hall of Fame Nominations and Inductees – Jeanann led a discussion on the high number of inductees and the length of their speeches at the Hall of Fame banquet. Everyone agreed that Terry and Ron would monitor the length of these speeches more diligently.

Formation of a nomination Committee – Jeanann suggest a special committee be formed to discuss
factors we should consider when nominating to enable a more select group of HOF inductees. There was no action taken on this discussion.

Princess Party – Ron Hampton reported the Lions Club is not interested in forming a partnership to host this event. Therefore, we will cancel any plans to host another princess party this year.

Fundraising Raffle Mailing – Terry stated this is our largest fundraiser and the assembly of the mailing is overwhelming. Everyone agreed to meet at the Lee home on January 4th at 6 p.m. to assemble the mailing for our raffle.

Introduction of Student Ambassador – Ron Hampton introduced Bella Weis. Bella will be serving with Madison Berger as out student ambassador. Bella will be assisting us for two years.

Correspondence
A lifetime member packet went out to Richie Roberts class of 1968.

Adjournment
Ron Hampton moved to adjourn to our November 28, 2018 business meeting. This motion was seconded by Chester Rybicki. Everyone present signified by stating “Aye” to adjourn the meeting at 8:07 p.m.

Our next meeting is November 28, 2018

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October 24, 2018 Meeting Agenda

Crown Point Civic Center
101 S. East Street

Wednesday, 6:00 p.m. October 24, 2018
Approval of the Minutes Christine Lee
Financial Review Christine Lee
Business
George Tachtiris: CPHS Alumni Association Art Show
Jeanann Freier: Black Wednesday Event
Hall of Fame Nominations and Inductees
Ron Hampton: Princess Event
Hall of Fame Banquet
Terry Lee
Correspondence
New lifetime member packets Richie Roberts class of 1968
Other Business
Adjourn to November 28, 2018 meeting

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September 26, 2018 Business Meeting Minutes

Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, and Chester Rybicki board of directors. Also present was our student ambassador Madison Berger, lifetime members Deborah Deaton and George Ficker.

Approval of the August 29, 2018 Minutes Ron Hampton moved to accept the minutes as presented. Chester Rybicki seconded the motion. Everyone present signified by stating “Aye” to accept the August 29, 2018 minutes as presented. Motion Passed

Approval of the September 2018 Financial Report – Chris Lee presented the September 2018 financial report with an ending balance through September 26, 2018 of $26,568.15. Chester Rybicki moved to accept the financial report ending on September 26, 2018 as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the September 2018 financial report as presented. Motion Passed

Business
Princess Party – Ron Hampton reported he was still negotiating the particulars with the Lakes of Four Seasons Lions Club about a joint venture for a princess party. The Lions Club has hosted very successful princess parties. The particulars for this event were not agreed upon during his meeting. Ron will report back to the with the proposed plan at a later date.

Student Ambassador – Ron Hampton has a sophomore student, Isabella Weis, interested in serving as our next student ambassador. She is interested in serving two years instead of the our current one year term. Maddy Berger agreed to work with her to enable a better transition into the position.

Promotional Products – Terry Lee passed around the table an ink pen sample that he received. The cost of these ink pens are $.59 each. Chester Rybicki moved to purchase 500 pens at $.59 per pen. George Ficker seconded this motion. Everyone present signified by stating “Aye” to purchase 500 ink pens as presented. Motion Passed

Correspondence
New lifetime members Jeffrey Georgas, class of 1984 and Barbara (Oliver) Kortokrax from an annual membership to a lifetime membership, class of 1970. Our newest annual member is Mary Cat (Georgas) Flath class of 1980.

Adjournment
Chester Rybicki moved to adjourn to our October 24, 2018 business meeting. This motion was seconded by Ron Hampton. Everyone present signified by stating “Aye” to adjourn the meeting at 6:30 p.m.

Our next meeting is October 24, 2018

Christine Lee, Secretary
Approved on October 24, 2018

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September 2018 Business Meeting

Meeting Agenda 

Crown Point Civic Center  101 S. East Street

 Wednesday, 6:00 p.m. September 26, 2018

 Approval of the Minutes Christine Lee

 Financial Review Christine Lee

Business   

Princess Party – Ron Hampton

Correspondence: New lifetime members Jeffrey Georgas, class of 1984 and Barbara (Oliver) Kortokrax from an annual membership to a lifetime membership, class of 1970. Our newest annual member is Mary Cat (Georgas) Flath class of 1980

 

Adjourn to October 24, 2018 meeting

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August 2018 Business Meeting

Meeting was called to order at 6:00 p.m. by President Terry Lee

 Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki, Bud Bowman, and Jeanann Freier board of directors.  Also present was our student ambassador Madison Berger, lifetime member George Ficker, and Kent Loosemore and Bill Cox.

Approval of the June 27, 2018 Minutes Jeanann Freier stated the date for the picnic was not set until after the June meeting. Lynn Clay moved to approve the June 29, 2018 minutes as corrected. This motion was seconded by Jeanann Freier. Everyone present signified by stating “Aye” to accept the June 29, 2018 minutes as corrected. Motion Passed

Approval of the August 2018 Financial Report – Chris Lee presented the August 2018 financial report with an ending balance through August 26, 2018 of $32,408.37. Ron Hampton moved to accept the financial report ending on August 26, 2018 as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the August 2018 financial report as presented. Motion Passed

Business

Hall of Fame Picnic – Jeanann Freier reminded everyone that the picnic will be at her home.

Princess Party – Ron Hampton reported that he met with a representative from the Lakes of Four Seasons Lions Club and discussed a joint venture for a Princess Party. The Lions Club has hosted a very successful princess party in the past and they do not plan on hosting another this year. The Lions Club will consider a joint venture with our Alumni Association. The particulars of this event were not agreed upon during his meeting.  Ron offered to continue discussions with the Lions Club. Terry Lee moved to accept Ron’s offer to continue discussions with the Lions Club and present a memorandum of understanding to the Board at a later date. Lynn Clay seconded this motion. Everyone present signified by stating “Aye” to continue discussions with the Lakes of Four Seasons Lions Club. Motion Passed

Student Ambassador – Ron Hampton has a sophomore student, Isabella Weis, interested in serving as our next student ambassador. She is interested in serving two years instead of the current term of our student ambassadors of one year. Maddy Berger agreed to work with her to enable a better transition into the position.

Visibility – Jeanann Freier stated there is a need to increase visibility through more membership participation.

Bill Cox added that active membership is a problem in every nonprofit organization.

Black Out Wednesday on November 21st – Jeanann Freier reserved Buddy and Pals Cantina Room for a reunion of alumni that are in town for the Thanksgiving holiday. The manager of Buddy and Pals notified her that Tim Heidbreder sold the business and the business is not able to provide the room free of charge. We need to submit a check for $50 to keep our reservation. Terry will contact Chad, the manager of Buddy and Pals, about payment.

Adjournment

Chester Rybicki moved to adjourn to our September 26, 2018 business meeting. This motion was seconded by Lynn Clay.  Everyone present signified by stating “Aye” to adjourn the meeting at 7:40 p.m.

Our next meeting is September 26, 2018

Meeting Agenda

Crown Point Civic Center  101 S. East Street 

Wednesday, 6:00 p.m. August 29, 2018

 Approval of the Minutes Christine Lee

 Financial Review Christine Lee

Business   

Open Agenda

Correspondence:

Other Business

 

 

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June 27, 2018 Business Meeting Minutes

Wednesday June 27, 2018 6:00 pm. Crown Point Civic Center

Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki and Jeanann Freier board of directors.  Also present were our student ambassador Madison Berger and lifetime member Deborah Deaton.

Approval of the May 30, 2018 Minutes Jeanann Freier moved to approve the May 30, 2018 minutes. This motion was seconded by Lynn Clay. Everyone present signified by stating “Aye” to accept the May 30, 2018 minutes as presented. Motion Passed

Approval of the May 29, 2018 through June 27, 2018 Financial Report – Chris Lee presented the May-June 2018 financial report with an ending balance through June 27, 2018 of $37,013.37. Chester Rybicki moved to accept the May 29, 2018 through June 27, 2018 financial report as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the June 2018 financial report as presented. Motion Passed

Business

Strategic Ideas – Jeanann expressed a need to set some strategic planning. She questioned our goals and mission statement and suggested we have a meeting to discuss where our priorities are going in the future.

A strategic planning meeting was set for July 25, 2018 at the Crown Town Grill.

Website – A discussion ensued over checking with the school about the possibility of a student assisting us with our website updates

Awards – Special awards for people in our community and school administration were discussed without any action taken.

Hall of Fame Teachers Picnic – Jeanann offered to host a picnic with our hall of fame teachers, alumni association officers and board of directors at her home.

Correspondence: Lifetime member packets went out to Kathleen Kennedy Scott class of 1970 and Kathy Nerney Oren class of 1981.

Adjournment

Ron Hampton moved to adjourn to our August 29, 2018 business meeting. This motion was seconded by Jeanann Freier.  Everyone present signified by stating “Aye”.

Our next meeting is August 29, 2018

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May 30, 2018 Business Meeting

Wednesday May 30, 2018 6:00 pm. Crown Point Civic Center
Meeting was called to order at 6:00 p.m. by President Terry Lee
Attendees: Terry Lee, President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki and Jeanann Freier board of directors. Also present were our student ambassador Megan Drenth and lifetime member Deborah Deaton.
Excused: Ron Hampton and Kathy Foster

Introduction of new Student Ambassador – Megan Drenth introduced our new student ambassador, Madison Berger. Maddy is very active in 4H and is in AP classes at school.

Approval of the April 25, 2018 Minutes Chester Rybicki moved to approve the April 25, 2018 minutes with one correction. This motion was seconded by Deborah Deaton. Everyone present signified by stating “Aye” to accept the April 25, 2018 minutes as corrected. Motion Passed

Approval of the April 25, 2018 thru May 29, 2018 Financial Report – Chris Lee presented the April-May 2018 financial report with an ending balance through May 29, 2018 of $35,488.20. Chester Rybicki moved to accept the April 25-May 29, 2018 financial report as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the May 2018 financial report as presented. Motion Passed

Hall of Fame Banquet Financial Report – Chris Lee presented an itemized report of the expenses and income from our 2018 banquet. The final total after expenses and payments to the raffle winners is $5,358.89.
These funds will be used to fund our 2019 scholarships.
Carriage House and Debbie’s Designs have not paid their half page ads.

Business
Strategic Ideas – Jeanann expressed a need to set some strategic planning. She questioned our goals and mission statement and suggested we have a meeting to discuss where our priorities are going in the future.
A lengthy discussion ensued that gave each of the board members something to think about and approach at a later meeting.

Fundraising Ideas –Chris suggested a Board and Brush event. She had attended one and it is a popular artistic gathering. Chris will continue to pursue more information about hosting one of these workshops with a local business.

Community Visibility – Jeanann stated she has reserved the private party room at Buddy and Pals for the Wednesday evening before Thanksgiving for an all alumni meet and greet. We will host a social evening for members and non members of our alumni community. Tim Heidbreder offered to wave the $150.00 room rental fee for the alumni.
Correspondence: Lifetime member packets went out to Peg Shaffer, retired teacher; Carrie Mays Mayden class of 1991; Jay Mayden class of 1983; and Dale Haddix class of 1969.
Thank you notes for banquet donations to Lynn Clay, Deborah Deaton, Joyce Wisthoff, Barb Sobierajski, Jim Hosfeld and Mary Huey.
Terry handed out a copy of correspondence he has begun to mail out to honor our birthday alumni.

Donation
A class of 2009 yearbook was given to Lynn Clay by Joe Reid to be added to our yearbook library.

Adjournment
Chester Rybicki moved to adjourn our May 30, 2018 business meeting. This motion was seconded by Lynn Clay. Everyone present signified by stating “Aye” to adjourn our June 27, 2018 regular business meeting. Motion Passed

Our next meeting is June 27, 2018

Meeting Agenda
Crown Point Civic Center
101 S. East Street

Wednesday, 6:00 p.m. May 30, 2018

Open April Business Meeting

Approval of the Minutes Christine Lee

Financial Review Christine Lee

Business
Banquet review
Fundraising
Community Visibility – Jeanann Freier

Correspondence: Lifetime member packets to Peg Shaffer, retired teacher; Carrie Mays Mayden class of 1991; Jay Mayden class of 1983; and Dale Haddix class of 1969.
Thank you notes for banquet donations to Lynn Clay, Deborah Deaton, Joyce Wisthoff, Barb Sobierajski, Jim Hosfeld and Mary Huey.

Other Business

Adjourn to June 27, 2018 meeting

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