March 27, 2019 Business Meeting Minutes

Wednesday March 27, 2019 6:00 pm. Community Library

The meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Christine Lee, Secretary-Treasurer; Ron Hampton, Vice President; Lynn Clay, Bud Bowman and Chester Rybicki board of directors. Also present were our student ambassadors Madison Berger and Isabella Weiss and lifetime members Irene Doty, and Deborah Deaton.
Jeanann Freier was excused.

Approval of the February 27, 2019 Minutes Lynn Clay moved to accept the February 27, 2019 minutes as presented. Irene Doty seconded the motion. Everyone present signified by stating “Aye” to accept the February 27. 2019 minutes as presented on line. Motion Passed

Approval of the Feb/March 2019 Financial Report – The financial report was presented with a balance of $36,890.24 through March 22, 2019. Chester Rybicki moved to accept the financial report as presented and Bud Bowman seconded the motion. Everyone present signified by stating “Aye” to accept the February/March financial report as presented. Motion Passed

Business

Banquet – Terry Lee reported we currently have 120 guests for the banquet and there are a few RSVP’s still arriving.

He requested all of our helpers arrive at Sts. Peter & Paul banquet hall at 4:00 p.m. to set up.

Deborah Deaton showed examples of what she has in mind for the banquet centerpieces. Everyone agreed to her dog bowl idea.

Ron Hampton said he would be meeting with the banquet hall people on Thursday to coordinate our plans for the banquet on April 6th.

Election of Officers – Terry Lee reported that nominations for officers will be accepted at our April 24th meeting.
The actual election will be at the May 29th meeting.

Committees – Terry Lee asked for volunteers to read the scholarship applications. Deborah Deaton, Lynn Clay, Irene Doty, and Chris Lee volunteered to serve on this committee. Karen Smith will be reading the Ted Smith art applications.

Correspondence – Chris Lee stated there has been a multitude of correspondence with sending our banquet tickets and new membership packets. Our new lifetime members are Lauren Ewing class of 1967, Janet Drag class of 1968, Pam Smith class of 1966, Jean Kutemeier, class of 1979 and Heather Stacks Harder class of 1966. Mary Catherine Georgas Flath class of 1980 is our newest annual member.

Ron Hampton moved to adjourn the meeting at 6:45 p.m. to our regularly scheduled meeting on April 24, 2019 to be held at the Community Library room 2. Chester Rybicki seconded this motion and everyone present signified by stating “Aye”. Motion Passed

Our next meeting is April 24, 2019, 6:00 p.m. Crown Point Community Library room 2.

Posted in Meeting Minutes | Comments Off on March 27, 2019 Business Meeting Minutes

February 27, 2019 Business Meeting

Wednesday February 27, 2019 6:00 pm. Crown Town Grill

Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Christine Lee, Secretary-Treasurer; Ron Hampton, Vice President; Lynn Clay, Jeanann Freier, and Chester Rybicki board of directors. Also present was our student ambassador Madison Berger; lifetime members Irene Doty, George Ficker, George Tachtiris, and Deborah Deaton.

Approval of the February 7, 2019 Minutes – Ron Hampton moved to accept the February 7, 2019 minutes as presented. Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the February 7. 2019 minutes as presented on line. Motion Passed

Approval of the January 2019 Financial Report – The financial report was presented with a balance of $33,940.24 through February27, 2019. Ron Hampton moved to accept the financial report as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the January February financial report as presented. Motion Passed

Business

Art Show George Tachtiris presented plans for the student art show and faculty/alumni exhibition event. An outline of this endeavor is attached to these minutes. George has been working with Karen Cox at the high school planning the event. The proposed date for this art show is sometime in October 2019. The event will need approximately $300 for prizes. Jeanann Freier volunteered to donate a total of $50.00 toward the prize funds on behalf of the Georgas family. No action was taken on this proposal but George will keep the board updated on the progress of planning this event.

Chris Lee moved to rescind a motion that was passed at the February 7, 2019 meeting that stated, Banquet Presenters – Jeanann Freier stated there are a lot of complaints about the need to shorten our presentations at the Hall of Fame banquet and she moved to shorten the list of presenters at the Hall of Fame banquet to just the Master of Ceremonies. This motion was seconded by Drue Samuelson. After a lengthy discussion this motion Passed”
Lynn Clay seconded Chris Lee’s motion to rescind the “banquet presenters” motion made on February 7, 2019. The action on February 7, 2019 action was rescinded by ten ayes in favor of rescinding the vote and one person’s nay vote against rescinding the February 7, 2019 vote. The motion to rescind the Banquet Presenters action taken on February 7, 2019 motion passed.

Banquet
Advertising – Ron Hampton reported our ad deadline is up.
Menu – Ron went over the banquet choices for menu items and it was decided to have salad, bread & butter, roast sirloin of beef, chicken Marsala, red parsley potatoes, green beans almandine, ice cream and cake served family style.
Invitations: Terry Lee sent out 282 invitations.
Raffle Sales – Terry stated that to date we have sold 402 raffle tickets. We sold 490 tickets in 2018..
Celebration of 10th Anniversary – It was agreed to by everyone present to purchase three sheet cakes from Costco in celebration of the Alumni 10th anniversary. These cakes will be served at the 2019 Hall of Fame Banquet on April 6, 2019. Terry Lee stated he will donate one of the cakes. Chris and Terry Lee will order and pick up three cakes.
Ron Hampton moved to allocate $50 to purchase a flower arrangement to be given to a special guest at the hall of fame banquet on April 6, 2019. Chester Rybicki seconded this motion. Everyone present signified by stating “Aye” to accept the $50 purchase of flowers for the April 6, 2019 hall of fame banquet guest as presented. Motion Passed Lynn Clay will order and pick up the flowers.

Correspondence – Chris stated there has been a multitude of correspondence with ordering everything for the banquet, mailing banquet invitations, corresponding with the printer about the banquet book, and corresponding the Hall of Fame banquet nominees.

Ron Hampton moved to adjourn the meeting at 7:20 p.m. to our regularly scheduled meeting on March 27, 2019 Everyone present signified by stating “Aye”. Motion Passed

Our next meeting is March 27, 2019, 6:00 p.m. Crown Point Community Library rm 2.

______________________________________________ Christine Lee, Secretary
Approved on March 27, 2019

Posted in Meeting Minutes | Comments Off on February 27, 2019 Business Meeting

February 7, 2019 Business Meeting

Wednesday February 7, 2019 6:00 pm. Crown Town Grill

The meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Christine Lee, Secretary-Treasurer; Jeanann Freier, Bud Bowman, and Chester Rybicki board of directors. Also present was our student ambassador Bella Weiss; lifetime members Irene Doty, George Ficker, Drue Samuelson, and Roger Blake. Bill Cox was also present.

Approval of the October 24, 2018 Minutes – Chester Rybicki moved to accept the October 24,2018 minutes as presented on line. Drue Samuelson seconded the motion. Everyone present signified by stating “Aye” to accept the October 24, 2018 minutes as presented on line. Motion Passed

The regular meeting was recessed at 6:04 p.m. The Annual Meeting was opened with the 2018 financial report.

Annual Financial Report – Chester Rybicki moved to accept the annual 2018 financial report as presented with a balance of $23,357.82 in the general fund, and a final balance in the gaming account of $656.23 on December 31, 2018. Jeanann Freier seconded the motion. Everyone present signified by stating “Aye” to accept the 2018 financial report. Motion Passed

The Annual meeting was adjourned at 6:10 p.m. and the regular meeting was resumed.

Approval of the January 2019 Financial Report – The January financial report was presented with a balance of $26,413.41 through January 31, 2019. The Gaming account balance on January 31, 2019 was $1,623.81. Chester Rybicki moved to accept the financial report as presented and Bud Bowman seconded the motion. Everyone present signified by stating “Aye” to accept the October 2018 financial report as presented. Motion Passed

Jeanann Freier made a motion to present our Student Ambassadors with complimentary tickets to the Hall of Fame banquet. Chester Rybicki seconded the motion. Everyone present signified by stating “Aye” to present the Student Ambassadors with complimentary tickets to the hall of fame banquet. Motion Passed

Business

Terry Lee reported the invitations to our Hall of Fame Banquet will be going out next week.

Hall of Fame Inductees – Jeanann Freier stated voting on the Hall of Fame inductees should be done at a regularly scheduled meeting. A lengthy discussion ensued with a consensus to hold this voting procedure at a regularly scheduled meeting.

Civic Center -Terry Lee reported the civic center is not open for our meetings in February and we will need to find another venue for our meetings. Jeanann is going to check with the library about using one of their meeting rooms.

Banquet Presenters – Jeanann Freier stated there are a lot of complaints about the need to shorten our presentations at the Hall of Fame banquet and she moved to shorten the list of presenters at the Hall of Fame banquet to just the Master of Ceremonies. This motion was seconded by Drue Samuelson. After a lengthy discussion this motion was passed. This motion was rescinded at the February 27,2019 business meeting.

Alumni Associations 10th Anniversary – Jeanann Freier opened a discussion stating the banquet would be a great place to celebrate the CPHS Alumni tenth anniversary. We will look at celebratory ways to honor our tenth anniversary.

Chester Rybicki moved to adjourn the meeting at 6:52 p.m. to our regularly scheduled meeting on February 27, 2019. Irene Doty seconded this motion. Everyone present signified by stating “Aye”. Motion Passed

Our next meeting is February 27, 2019

Posted in Meeting Minutes | Comments Off on February 7, 2019 Business Meeting

January 2019 meeting was rescheduled to February 7, 2019 due to in climate weather

Crown Town Grill
107 North Main Street
Thursday, 6:00 p.m. February 7, 2019
Approval of the minutes

Financial Review – Chris Lee

Yearly Report – Chris Lee

Business
a. George Tachtiris
b. Terry Lee
c. Ron Hampton

Correspondence – Chris Lee

Other Business

Adjourn to February Meeting

Posted in Meeting Minutes | Comments Off on January 2019 meeting was rescheduled to February 7, 2019 due to in climate weather

November 28, 2018 Meeting was canceled due to lack of a quorum

Posted in Meeting Minutes | Comments Off on November 28, 2018 Meeting was canceled due to lack of a quorum

October 24, 2018 Business Meeting Minutes

Meeting was called to order at 5:55 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer arrived at 6:20 p.m.; Lynn Clay, Jeanann Freier, Bud Bowman, and Chester Rybicki board of directors. Also present were our student ambassadors Madison Berger and Bella Weiss; lifetime members Irene Doty, Deborah Deaton, George Ficker, Alan Vandever, and George Tachtiris.

Approval of the September 26, 2018 Minutes = Ron Hampton moved to accept the September 26, 2018 minutes as presented. Chester Rybicki seconded the motion. Everyone present signified by stating “Aye” to accept the September 26, 2018 minutes as presented. Motion Passed

Approval of the October 2018 Financial Report – The October financial report was presented with a balance of $26,413.41 through October 22, 2018 Chester Rybicki moved to accept the financial report as presented and Bud Bowman seconded the motion. Everyone present signified by stating “Aye” to accept the October 2018 financial report as presented. Motion Passed

Business
CPHS Art Show Exhibition – George Tachtiris asked if the Alumni would be willing to assist him with an art show to be held at the high school in April or May. George would chair this event. He will move forward with the high school and art department chairman to develop a plan for this event and report back to us.

Black Wednesday Event – Jeanann Freier reported this event will be held on November 21st in Buddy and Pals Cantina Room. Jeanann will hostess this event and order food through Langels and she requested we all bring a dessert. They are trying to reach out to the younger (over 21) alumni.
Terry Lee moved to approve this event and for Jeanann to follow through with the planning. This motion was seconded by Ron Hampton. Everyone present signified by stating “Aye” to approve the Black Wednesday event as presented by Jeanann Freier. Motion Passed

Hall of Fame Nominations and Inductees – Jeanann led a discussion on the high number of inductees and the length of their speeches at the Hall of Fame banquet. Everyone agreed that Terry and Ron would monitor the length of these speeches more diligently.

Formation of a nomination Committee – Jeanann suggest a special committee be formed to discuss
factors we should consider when nominating to enable a more select group of HOF inductees. There was no action taken on this discussion.

Princess Party – Ron Hampton reported the Lions Club is not interested in forming a partnership to host this event. Therefore, we will cancel any plans to host another princess party this year.

Fundraising Raffle Mailing – Terry stated this is our largest fundraiser and the assembly of the mailing is overwhelming. Everyone agreed to meet at the Lee home on January 4th at 6 p.m. to assemble the mailing for our raffle.

Introduction of Student Ambassador – Ron Hampton introduced Bella Weis. Bella will be serving with Madison Berger as out student ambassador. Bella will be assisting us for two years.

Correspondence
A lifetime member packet went out to Richie Roberts class of 1968.

Adjournment
Ron Hampton moved to adjourn to our November 28, 2018 business meeting. This motion was seconded by Chester Rybicki. Everyone present signified by stating “Aye” to adjourn the meeting at 8:07 p.m.

Our next meeting is November 28, 2018

Posted in Meeting Minutes | Comments Off on October 24, 2018 Business Meeting Minutes

October 24, 2018 Meeting Agenda

Crown Point Civic Center
101 S. East Street

Wednesday, 6:00 p.m. October 24, 2018
Approval of the Minutes Christine Lee
Financial Review Christine Lee
Business
George Tachtiris: CPHS Alumni Association Art Show
Jeanann Freier: Black Wednesday Event
Hall of Fame Nominations and Inductees
Ron Hampton: Princess Event
Hall of Fame Banquet
Terry Lee
Correspondence
New lifetime member packets Richie Roberts class of 1968
Other Business
Adjourn to November 28, 2018 meeting

Posted in Meeting Minutes | Comments Off on October 24, 2018 Meeting Agenda

September 26, 2018 Business Meeting Minutes

Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, and Chester Rybicki board of directors. Also present was our student ambassador Madison Berger, lifetime members Deborah Deaton and George Ficker.

Approval of the August 29, 2018 Minutes Ron Hampton moved to accept the minutes as presented. Chester Rybicki seconded the motion. Everyone present signified by stating “Aye” to accept the August 29, 2018 minutes as presented. Motion Passed

Approval of the September 2018 Financial Report – Chris Lee presented the September 2018 financial report with an ending balance through September 26, 2018 of $26,568.15. Chester Rybicki moved to accept the financial report ending on September 26, 2018 as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the September 2018 financial report as presented. Motion Passed

Business
Princess Party – Ron Hampton reported he was still negotiating the particulars with the Lakes of Four Seasons Lions Club about a joint venture for a princess party. The Lions Club has hosted very successful princess parties. The particulars for this event were not agreed upon during his meeting. Ron will report back to the with the proposed plan at a later date.

Student Ambassador – Ron Hampton has a sophomore student, Isabella Weis, interested in serving as our next student ambassador. She is interested in serving two years instead of the our current one year term. Maddy Berger agreed to work with her to enable a better transition into the position.

Promotional Products – Terry Lee passed around the table an ink pen sample that he received. The cost of these ink pens are $.59 each. Chester Rybicki moved to purchase 500 pens at $.59 per pen. George Ficker seconded this motion. Everyone present signified by stating “Aye” to purchase 500 ink pens as presented. Motion Passed

Correspondence
New lifetime members Jeffrey Georgas, class of 1984 and Barbara (Oliver) Kortokrax from an annual membership to a lifetime membership, class of 1970. Our newest annual member is Mary Cat (Georgas) Flath class of 1980.

Adjournment
Chester Rybicki moved to adjourn to our October 24, 2018 business meeting. This motion was seconded by Ron Hampton. Everyone present signified by stating “Aye” to adjourn the meeting at 6:30 p.m.

Our next meeting is October 24, 2018

Christine Lee, Secretary
Approved on October 24, 2018

Posted in Meeting Minutes | Comments Off on September 26, 2018 Business Meeting Minutes

September 2018 Business Meeting

Meeting Agenda 

Crown Point Civic Center  101 S. East Street

 Wednesday, 6:00 p.m. September 26, 2018

 Approval of the Minutes Christine Lee

 Financial Review Christine Lee

Business   

Princess Party – Ron Hampton

Correspondence: New lifetime members Jeffrey Georgas, class of 1984 and Barbara (Oliver) Kortokrax from an annual membership to a lifetime membership, class of 1970. Our newest annual member is Mary Cat (Georgas) Flath class of 1980

 

Adjourn to October 24, 2018 meeting

Posted in Meeting Minutes | Comments Off on September 2018 Business Meeting

August 2018 Business Meeting

Meeting was called to order at 6:00 p.m. by President Terry Lee

 Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki, Bud Bowman, and Jeanann Freier board of directors.  Also present was our student ambassador Madison Berger, lifetime member George Ficker, and Kent Loosemore and Bill Cox.

Approval of the June 27, 2018 Minutes Jeanann Freier stated the date for the picnic was not set until after the June meeting. Lynn Clay moved to approve the June 29, 2018 minutes as corrected. This motion was seconded by Jeanann Freier. Everyone present signified by stating “Aye” to accept the June 29, 2018 minutes as corrected. Motion Passed

Approval of the August 2018 Financial Report – Chris Lee presented the August 2018 financial report with an ending balance through August 26, 2018 of $32,408.37. Ron Hampton moved to accept the financial report ending on August 26, 2018 as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the August 2018 financial report as presented. Motion Passed

Business

Hall of Fame Picnic – Jeanann Freier reminded everyone that the picnic will be at her home.

Princess Party – Ron Hampton reported that he met with a representative from the Lakes of Four Seasons Lions Club and discussed a joint venture for a Princess Party. The Lions Club has hosted a very successful princess party in the past and they do not plan on hosting another this year. The Lions Club will consider a joint venture with our Alumni Association. The particulars of this event were not agreed upon during his meeting.  Ron offered to continue discussions with the Lions Club. Terry Lee moved to accept Ron’s offer to continue discussions with the Lions Club and present a memorandum of understanding to the Board at a later date. Lynn Clay seconded this motion. Everyone present signified by stating “Aye” to continue discussions with the Lakes of Four Seasons Lions Club. Motion Passed

Student Ambassador – Ron Hampton has a sophomore student, Isabella Weis, interested in serving as our next student ambassador. She is interested in serving two years instead of the current term of our student ambassadors of one year. Maddy Berger agreed to work with her to enable a better transition into the position.

Visibility – Jeanann Freier stated there is a need to increase visibility through more membership participation.

Bill Cox added that active membership is a problem in every nonprofit organization.

Black Out Wednesday on November 21st – Jeanann Freier reserved Buddy and Pals Cantina Room for a reunion of alumni that are in town for the Thanksgiving holiday. The manager of Buddy and Pals notified her that Tim Heidbreder sold the business and the business is not able to provide the room free of charge. We need to submit a check for $50 to keep our reservation. Terry will contact Chad, the manager of Buddy and Pals, about payment.

Adjournment

Chester Rybicki moved to adjourn to our September 26, 2018 business meeting. This motion was seconded by Lynn Clay.  Everyone present signified by stating “Aye” to adjourn the meeting at 7:40 p.m.

Our next meeting is September 26, 2018

Meeting Agenda

Crown Point Civic Center  101 S. East Street 

Wednesday, 6:00 p.m. August 29, 2018

 Approval of the Minutes Christine Lee

 Financial Review Christine Lee

Business   

Open Agenda

Correspondence:

Other Business

 

 

Posted in Meeting Minutes | Comments Off on August 2018 Business Meeting