CPHS Alumni Association Meeting Minutes

June 27, 2018 Business Meeting Minutes

Updated: September 14th, 2018


Wednesday June 27, 2018 6:00 pm. Crown Point Civic Center

Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki and Jeanann Freier board of directors.  Also present were our student ambassador Madison Berger and lifetime member Deborah Deaton.

Approval of the May 30, 2018 Minutes Jeanann Freier moved to approve the May 30, 2018 minutes. This motion was seconded by Lynn Clay. Everyone present signified by stating “Aye” to accept the May 30, 2018 minutes as presented. Motion Passed

Approval of the May 29, 2018 through June 27, 2018 Financial Report – Chris Lee presented the May-June 2018 financial report with an ending balance through June 27, 2018 of $37,013.37. Chester Rybicki moved to accept the May 29, 2018 through June 27, 2018 financial report as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the June 2018 financial report as presented. Motion Passed

Business

Strategic Ideas – Jeanann expressed a need to set some strategic planning. She questioned our goals and mission statement and suggested we have a meeting to discuss where our priorities are going in the future.

A strategic planning meeting was set for July 25, 2018 at the Crown Town Grill.

Website – A discussion ensued over checking with the school about the possibility of a student assisting us with our website updates

Awards – Special awards for people in our community and school administration were discussed without any action taken.

Hall of Fame Teachers Picnic – Jeanann offered to host a picnic with our hall of fame teachers, alumni association officers and board of directors at her home.

Correspondence: Lifetime member packets went out to Kathleen Kennedy Scott class of 1970 and Kathy Nerney Oren class of 1981.

Adjournment

Ron Hampton moved to adjourn to our August 29, 2018 business meeting. This motion was seconded by Jeanann Freier.  Everyone present signified by stating “Aye”.

Our next meeting is August 29, 2018

May 30, 2018 Business Meeting

Updated: June 21st, 2018


Wednesday May 30, 2018 6:00 pm. Crown Point Civic Center
Meeting was called to order at 6:00 p.m. by President Terry Lee
Attendees: Terry Lee, President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki and Jeanann Freier board of directors. Also present were our student ambassador Megan Drenth and lifetime member Deborah Deaton.
Excused: Ron Hampton and Kathy Foster

Introduction of new Student Ambassador – Megan Drenth introduced our new student ambassador, Madison Berger. Maddy is very active in 4H and is in AP classes at school.

Approval of the April 25, 2018 Minutes Chester Rybicki moved to approve the April 25, 2018 minutes with one correction. This motion was seconded by Deborah Deaton. Everyone present signified by stating “Aye” to accept the April 25, 2018 minutes as corrected. Motion Passed

Approval of the April 25, 2018 thru May 29, 2018 Financial Report – Chris Lee presented the April-May 2018 financial report with an ending balance through May 29, 2018 of $35,488.20. Chester Rybicki moved to accept the April 25-May 29, 2018 financial report as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the May 2018 financial report as presented. Motion Passed

Hall of Fame Banquet Financial Report – Chris Lee presented an itemized report of the expenses and income from our 2018 banquet. The final total after expenses and payments to the raffle winners is $5,358.89.
These funds will be used to fund our 2019 scholarships.
Carriage House and Debbie’s Designs have not paid their half page ads.

Business
Strategic Ideas – Jeanann expressed a need to set some strategic planning. She questioned our goals and mission statement and suggested we have a meeting to discuss where our priorities are going in the future.
A lengthy discussion ensued that gave each of the board members something to think about and approach at a later meeting.

Fundraising Ideas –Chris suggested a Board and Brush event. She had attended one and it is a popular artistic gathering. Chris will continue to pursue more information about hosting one of these workshops with a local business.

Community Visibility – Jeanann stated she has reserved the private party room at Buddy and Pals for the Wednesday evening before Thanksgiving for an all alumni meet and greet. We will host a social evening for members and non members of our alumni community. Tim Heidbreder offered to wave the $150.00 room rental fee for the alumni.
Correspondence: Lifetime member packets went out to Peg Shaffer, retired teacher; Carrie Mays Mayden class of 1991; Jay Mayden class of 1983; and Dale Haddix class of 1969.
Thank you notes for banquet donations to Lynn Clay, Deborah Deaton, Joyce Wisthoff, Barb Sobierajski, Jim Hosfeld and Mary Huey.
Terry handed out a copy of correspondence he has begun to mail out to honor our birthday alumni.

Donation
A class of 2009 yearbook was given to Lynn Clay by Joe Reid to be added to our yearbook library.

Adjournment
Chester Rybicki moved to adjourn our May 30, 2018 business meeting. This motion was seconded by Lynn Clay. Everyone present signified by stating “Aye” to adjourn our June 27, 2018 regular business meeting. Motion Passed

Our next meeting is June 27, 2018

Meeting Agenda
Crown Point Civic Center
101 S. East Street

Wednesday, 6:00 p.m. May 30, 2018

Open April Business Meeting

Approval of the Minutes Christine Lee

Financial Review Christine Lee

Business
Banquet review
Fundraising
Community Visibility – Jeanann Freier

Correspondence: Lifetime member packets to Peg Shaffer, retired teacher; Carrie Mays Mayden class of 1991; Jay Mayden class of 1983; and Dale Haddix class of 1969.
Thank you notes for banquet donations to Lynn Clay, Deborah Deaton, Joyce Wisthoff, Barb Sobierajski, Jim Hosfeld and Mary Huey.

Other Business

Adjourn to June 27, 2018 meeting

April 25, 2018 Business Meeting Agenda & Minutes

Updated: April 23rd, 2018


Wednesday April 25, 2018 6:00 pm. Crown Point Civic Center

Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki and Jeanann Freier board of directors.  Also present were our student ambassador Megan Drenth and lifetime members Deborah Deaton, Irene Doty, Roger Blake, and Karen Smith.

Excused: Kathy Foster

Approval of the March 28, 2018 Minutes Chester Rybicki moved to approve the March 28, 2018 minutes as presented. This motion was seconded by Jeanann Freier. Everyone present signified by stating “Aye” to accept the March 28, 2018 minutes as presented. Motion Passed

Approval of the March 25, 2018 thru April 25, 2018 Financial Report – Chris Lee presented the April 2018 financial report with an ending balance through April 25, 2018 of $40,616.39. Chester Rybicki moved to accept the April 2018 financial report as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the April 2018 financial report as presented. Motion Passed

Business

Banquet set up – Terry requested that everyone who is able be at the Hall around 4:30 for set up.

Lifetime Membership Pins – The new pins have arrived. They have a rubber back clasp instead of the clam style our previous pins.

Office Equipment – Jeanann Freier requested an all in one scanner, printer, fax, copier be purchased for the secretary. This printer will stay with the secretarial position as our officers’ change. During the banquet planning Terry would drop the photos off at her home that could have been scanned and sent electronically.

Ron Hampton moved to allot $200.00 for the purchase of an all in one printer. Chester Rybicki seconded the motion. Everyone present signified by stating “Aye” to allow $200.00 for the purchase of an all in one printer. Motion Passed

Reunion Request – Terry presented a request from a reunion committee for a $500.00 deposit to be paid to Sts. Peter and Paul banquet facility. They do not have any funds to begin their reunion preparation. After a lengthy discussion the Board did not take any action on this request.

Fundraising Ideas – Terry presented an email he received inviting us to plan a fundraiser at a local restaurant and receive 15% of the establishments sales for that day. Roger Blake offered to call and request more information about this endeavor.

Ron Hampton spoke with another nonprofit organization that has been successful with their fundraising about tag teaming with them on a fundraiser or two. The President of this organization will also present the idea to his Board of Directors.

Scholarship Approval – Christine Lee moved to create an additional $500.00 scholarship and this motion was seconded by Lynn Clay. Everyone present signified by stating “Aye” create an additional $500.00 scholarship as presented. Motion Passed

Lynn Clay stated we received over 30 applications this year. She requested approval to grant the following scholarships: Theodore Smith Art Scholarship in the amount of $1200.00 to Chloe Garces; In Memory of Paul and Mary Catherine Georgas Scholarship in the amount of $1200.00 to Lily Colvin; the Keith Perry Scholarship in the amount of $5,000.00 to Benjamin Wesley; in memory of Nolan Gold Scholarship in the amount of $3325.00 to Brittany Fuller; Bob Rees Wrestling Scholarship in the amount of $500.00 to Noah Lamore; the Bulldog Underdog Scholarship in the amount of $1200.00 to Sherry Zhang; the Crown Point High School Alumni Portrait of a Graduate Scholarships (2) in the amount of $1200.00 each to Nathan Davids and Karlye Sobczak; and Crown Point Alumni Scholarship in the amount of $500.00 to Megan Drenth.

Lynn Clay moved to grant the aforementioned list of scholarships for a total of $15,325.00. This motion was seconded by Deborah Deaton.  Everyone present signified by stating “Aye” to approve the 2018 scholarships fund allocations in the amount of $15,325.00 as presented. Motion Passed

Adjournment

Roger Blake moved to adjourn our April 25, 2018 business meeting. This motion was seconded by Chester Rybicki. Everyone present signified by stating “Aye” to adjourn our April 25, 2018 regular business meeting. Motion Passed

Our next meeting is May 30, 2018

Crown Point Civic Center

101 S. East Street

Wednesday, 6:00 p.m. April 25, 2018

Open April Business Meeting 

Approval of the Minutes Christine Lee

Financial Review Christine Lee

Business   

Banquet

Set up committee

Door Prizes

Lifetime member pins

Scholarship Approvals

Fundraising

Reunion Request

Correspondence:

Other Business

Adjourn to May 30, 2018 meeting

     

 

 

March 2018 Business Meeting Minutes

Updated: April 8th, 2018


Wednesday March 28, 2018 6:00 pm. Crown Point Civic Center

Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, and Chester Rybicki; board of directors.  Also present were our student ambassador Megan Drenth and lifetime member Deborah Deaton. Excused: Jeanann Freier and Kathy Foster

Approval of the February 24, Minutes Lynn Clay moved to approve the February 28, 2018 minutes as presented. This motion was seconded by Chester Rybicki. Everyone present signified by stating “Aye” to accept the February 28, 2018 minutes as presented. Motion Passed

Approval of the February24 thru March 25, 2018 Financial Report – Chris Lee presented the March 2018 financial report with an ending balance through March 25, 2018 of $37,607.71. Chester Rybicki moved to accept the March 2018 financial report as presented and Ron Hampton seconded the motion. Everyone present signified by stating “Aye” to accept the March 2018 financial report as presented. Motion Passed

 Business

Community Visibility – Terry Lee reported our “Evening with Marion Kellum” on March 10th was a great success. We had a total of 97 guests in attendance. Jeanann Freier did a wonderful job of coordinating this event.

Banquet Advertising – Chris Lee stated we are thankful to have a final count of 35 advertisers supporting our mission.

Deborah Deaton suggested we move forward with corporate sponsorship. This option was discussed and Deborah will coordinate this venture for 2019.

Banquet – Terry Lee distributed copies of our menu choices and our consensus was to order bread & butter,  lettuce salad, roast sirloin of beef, baked chicken, mostaccioli with marinara sauce, mashed potatoes and gravy, green beans almandine, and sherbet. This will be served family style.

Raffle – Terry stated we have sold 433 raffle tickets to date. We are not planning on selling tickets at the banquet unless by request.

Lifetime membership pins – After negotiations with several lapel pin companies Chris Lee stated our best price and quality pins is Signature Pin. Terry passed around the sample pins we received from this company. Chris will proceed with ordering 100 pins from Signature Pins in the amount of $282.00 for 100 pins.

Scholarships – Lynn Clay reported the scholarship application deadline was extended to April 4th since spring break interfered with the original due dated. The school reported to Lynn that they were not receiving an abundance of applications. Lynn will pick up the applications and schedule a meeting with the reviewing participants. Lynn, Deborah, Chris, Terry and Karen Smith will be reviewing the applications. The proposed application approval will be presented at our April 25, 2018 regular business meeting.

Other Business

Deborah Deaton is going to create the banquet centerpieces for our banquet tables.

Adjourned

Ron Hampton moved to adjourn to our April 25, 2018 business meeting. This motion was seconded by Chester Rybicki. Everyone present signified by stating “Aye” to adjourn to our April 25, 2018 regular business meeting. Motion Passed

Christine Lee, Secretary

Approved on April 25, 2018