CPHS Alumni Association Meeting Minutes

September 2018 Business Meeting

Updated: October 12th, 2018


Meeting Agenda 

Crown Point Civic Center  101 S. East Street

 Wednesday, 6:00 p.m. September 26, 2018

 Approval of the Minutes Christine Lee

 Financial Review Christine Lee

Business   

Princess Party – Ron Hampton

Correspondence: New lifetime members Jeffrey Georgas, class of 1984 and Barbara (Oliver) Kortokrax from an annual membership to a lifetime membership, class of 1970. Our newest annual member is Mary Cat (Georgas) Flath class of 1980

 

Adjourn to October 24, 2018 meeting

August 2018 Business Meeting

Updated: October 12th, 2018


Meeting was called to order at 6:00 p.m. by President Terry Lee

 Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki, Bud Bowman, and Jeanann Freier board of directors.  Also present was our student ambassador Madison Berger, lifetime member George Ficker, and Kent Loosemore and Bill Cox.

Approval of the June 27, 2018 Minutes Jeanann Freier stated the date for the picnic was not set until after the June meeting. Lynn Clay moved to approve the June 29, 2018 minutes as corrected. This motion was seconded by Jeanann Freier. Everyone present signified by stating “Aye” to accept the June 29, 2018 minutes as corrected. Motion Passed

Approval of the August 2018 Financial Report – Chris Lee presented the August 2018 financial report with an ending balance through August 26, 2018 of $32,408.37. Ron Hampton moved to accept the financial report ending on August 26, 2018 as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the August 2018 financial report as presented. Motion Passed

Business

Hall of Fame Picnic – Jeanann Freier reminded everyone that the picnic will be at her home.

Princess Party – Ron Hampton reported that he met with a representative from the Lakes of Four Seasons Lions Club and discussed a joint venture for a Princess Party. The Lions Club has hosted a very successful princess party in the past and they do not plan on hosting another this year. The Lions Club will consider a joint venture with our Alumni Association. The particulars of this event were not agreed upon during his meeting.  Ron offered to continue discussions with the Lions Club. Terry Lee moved to accept Ron’s offer to continue discussions with the Lions Club and present a memorandum of understanding to the Board at a later date. Lynn Clay seconded this motion. Everyone present signified by stating “Aye” to continue discussions with the Lakes of Four Seasons Lions Club. Motion Passed

Student Ambassador – Ron Hampton has a sophomore student, Isabella Weis, interested in serving as our next student ambassador. She is interested in serving two years instead of the current term of our student ambassadors of one year. Maddy Berger agreed to work with her to enable a better transition into the position.

Visibility – Jeanann Freier stated there is a need to increase visibility through more membership participation.

Bill Cox added that active membership is a problem in every nonprofit organization.

Black Out Wednesday on November 21st – Jeanann Freier reserved Buddy and Pals Cantina Room for a reunion of alumni that are in town for the Thanksgiving holiday. The manager of Buddy and Pals notified her that Tim Heidbreder sold the business and the business is not able to provide the room free of charge. We need to submit a check for $50 to keep our reservation. Terry will contact Chad, the manager of Buddy and Pals, about payment.

Adjournment

Chester Rybicki moved to adjourn to our September 26, 2018 business meeting. This motion was seconded by Lynn Clay.  Everyone present signified by stating “Aye” to adjourn the meeting at 7:40 p.m.

Our next meeting is September 26, 2018

Meeting Agenda

Crown Point Civic Center  101 S. East Street 

Wednesday, 6:00 p.m. August 29, 2018

 Approval of the Minutes Christine Lee

 Financial Review Christine Lee

Business   

Open Agenda

Correspondence:

Other Business

 

 

June 27, 2018 Business Meeting Minutes

Updated: September 14th, 2018


Wednesday June 27, 2018 6:00 pm. Crown Point Civic Center

Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki and Jeanann Freier board of directors.  Also present were our student ambassador Madison Berger and lifetime member Deborah Deaton.

Approval of the May 30, 2018 Minutes Jeanann Freier moved to approve the May 30, 2018 minutes. This motion was seconded by Lynn Clay. Everyone present signified by stating “Aye” to accept the May 30, 2018 minutes as presented. Motion Passed

Approval of the May 29, 2018 through June 27, 2018 Financial Report – Chris Lee presented the May-June 2018 financial report with an ending balance through June 27, 2018 of $37,013.37. Chester Rybicki moved to accept the May 29, 2018 through June 27, 2018 financial report as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the June 2018 financial report as presented. Motion Passed

Business

Strategic Ideas – Jeanann expressed a need to set some strategic planning. She questioned our goals and mission statement and suggested we have a meeting to discuss where our priorities are going in the future.

A strategic planning meeting was set for July 25, 2018 at the Crown Town Grill.

Website – A discussion ensued over checking with the school about the possibility of a student assisting us with our website updates

Awards – Special awards for people in our community and school administration were discussed without any action taken.

Hall of Fame Teachers Picnic – Jeanann offered to host a picnic with our hall of fame teachers, alumni association officers and board of directors at her home.

Correspondence: Lifetime member packets went out to Kathleen Kennedy Scott class of 1970 and Kathy Nerney Oren class of 1981.

Adjournment

Ron Hampton moved to adjourn to our August 29, 2018 business meeting. This motion was seconded by Jeanann Freier.  Everyone present signified by stating “Aye”.

Our next meeting is August 29, 2018

May 30, 2018 Business Meeting

Updated: June 21st, 2018


Wednesday May 30, 2018 6:00 pm. Crown Point Civic Center
Meeting was called to order at 6:00 p.m. by President Terry Lee
Attendees: Terry Lee, President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki and Jeanann Freier board of directors. Also present were our student ambassador Megan Drenth and lifetime member Deborah Deaton.
Excused: Ron Hampton and Kathy Foster

Introduction of new Student Ambassador – Megan Drenth introduced our new student ambassador, Madison Berger. Maddy is very active in 4H and is in AP classes at school.

Approval of the April 25, 2018 Minutes Chester Rybicki moved to approve the April 25, 2018 minutes with one correction. This motion was seconded by Deborah Deaton. Everyone present signified by stating “Aye” to accept the April 25, 2018 minutes as corrected. Motion Passed

Approval of the April 25, 2018 thru May 29, 2018 Financial Report – Chris Lee presented the April-May 2018 financial report with an ending balance through May 29, 2018 of $35,488.20. Chester Rybicki moved to accept the April 25-May 29, 2018 financial report as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the May 2018 financial report as presented. Motion Passed

Hall of Fame Banquet Financial Report – Chris Lee presented an itemized report of the expenses and income from our 2018 banquet. The final total after expenses and payments to the raffle winners is $5,358.89.
These funds will be used to fund our 2019 scholarships.
Carriage House and Debbie’s Designs have not paid their half page ads.

Business
Strategic Ideas – Jeanann expressed a need to set some strategic planning. She questioned our goals and mission statement and suggested we have a meeting to discuss where our priorities are going in the future.
A lengthy discussion ensued that gave each of the board members something to think about and approach at a later meeting.

Fundraising Ideas –Chris suggested a Board and Brush event. She had attended one and it is a popular artistic gathering. Chris will continue to pursue more information about hosting one of these workshops with a local business.

Community Visibility – Jeanann stated she has reserved the private party room at Buddy and Pals for the Wednesday evening before Thanksgiving for an all alumni meet and greet. We will host a social evening for members and non members of our alumni community. Tim Heidbreder offered to wave the $150.00 room rental fee for the alumni.
Correspondence: Lifetime member packets went out to Peg Shaffer, retired teacher; Carrie Mays Mayden class of 1991; Jay Mayden class of 1983; and Dale Haddix class of 1969.
Thank you notes for banquet donations to Lynn Clay, Deborah Deaton, Joyce Wisthoff, Barb Sobierajski, Jim Hosfeld and Mary Huey.
Terry handed out a copy of correspondence he has begun to mail out to honor our birthday alumni.

Donation
A class of 2009 yearbook was given to Lynn Clay by Joe Reid to be added to our yearbook library.

Adjournment
Chester Rybicki moved to adjourn our May 30, 2018 business meeting. This motion was seconded by Lynn Clay. Everyone present signified by stating “Aye” to adjourn our June 27, 2018 regular business meeting. Motion Passed

Our next meeting is June 27, 2018

Meeting Agenda
Crown Point Civic Center
101 S. East Street

Wednesday, 6:00 p.m. May 30, 2018

Open April Business Meeting

Approval of the Minutes Christine Lee

Financial Review Christine Lee

Business
Banquet review
Fundraising
Community Visibility – Jeanann Freier

Correspondence: Lifetime member packets to Peg Shaffer, retired teacher; Carrie Mays Mayden class of 1991; Jay Mayden class of 1983; and Dale Haddix class of 1969.
Thank you notes for banquet donations to Lynn Clay, Deborah Deaton, Joyce Wisthoff, Barb Sobierajski, Jim Hosfeld and Mary Huey.

Other Business

Adjourn to June 27, 2018 meeting