CPHS Alumni Association Meeting Minutes

Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki, Bud Bowman and Jeanann Freier Board of Directors. Also present were our student ambassador Megan Drenth and lifetime members Roger Blake and Deborah Deaton.

Excused: Kathy Foster

Closure of Regular Business Meeting by President Terry Lee

Open Annual Business Meeting at 6:02 p.m.

Annual Financial Report by Christine Lee – January 1, 2017 opening balance was $14,556.51 and the December 31, 2017 ending balance is $19,768.90.

Lynn Clay moved to accept the 2017 annual financial report with an opening balance of $14,556.51 and an ending balance of $19,768.90 as presented. Bud Bowman moved to second this motion.  Everyone present signified by stating “Aye” to approve the annual financial report for 2017. Motion Passed

At 6:10 p.m. Terry Lee moved to close the annual business meeting for 2017. This motion was seconded by Roger Blake. Everyone present signified by stating “Aye” to close the annual business meeting. Motion Passed

The regular January 24, 2018 business meeting was called to order by Terry Lee at 6:11 p.m.

Approval of the November 29, 2017 Minutes Chester Rybicki moved to approve the November 29, 2017 minutes as presented. This motion was seconded by Roger Blake. Everyone present signified by stating “Aye” to accept the November 29, 2017 minutes as presented. Motion Passed

Approval of the December 2017 Financial Reports – Chris Lee presented the November 2017 financial reports with an ending balance for December 2017 of $19,768.90. Jeanann Freier moved to accept the November 2017 financial reports as presented and Roger Blake seconded the motion. Everyone present signified by stating “Aye” to accept the December 2017 financial report as presented. Motion Passed

Business         

Community Visibility – Jeanann Freier –The event presenting Mr. Kellum is on the school calendar for March 10^th the doors open at 6:30 p.m. at Colonel Wheeler School. The presentation will be about Mr. Kellum’s lifetime.

Hall of Fame Banquet – Chris reported they ordered another 200 raffle tickets. All of the paper for our banquet books, invitations, and rsvps have been purchased and delivered to the printer.

Ron, Deborah and Roger are all working at booking more ads for our banquet book.

Terry and Bud have contacted all of our 2018 Hall of Fame nominees. Everyone was very excited to have been honored.

Scholarship awards – All scholarships for 2017 have been claimed in full except Autumn Chandos has a balance.

Raffle – We have sold enough raffle tickets to cover our prizes. All further sales will be used for our 2018 scholarships.

Proposed Articles of Incorporation and Bylaw amendments Terry passed around copies of the newly revises Articles of Incorporation and Bylaws. .

Correspondence – We sent out 1240 letters containing raffle tickets, HOF nomination forms, and membership forms.

Four lifetime membership packets were mailed and two annual members welcome letters.

Invoices were sent to our HOF advertisers. Thank you letters were mailed to our paid advertisers.

Memberships – New lifetime members: Amy Sebben Carlson class of 1995; Gerard Abraham, class of 1969; Dr. Judy Wagonblast Herting, Class of 1978; Wallace Webb, teacher at CPHS 1963-1994. Our new annual members: Lola Jean Bencie Clune, CPHS teacher 1979-2004; Janna Kemper Rettig, class of 1989 and a renewal of annual membership from Marti Wheeler.

Other Business

Fundraising – Ron suggested hosting a father-daughter & mother-son dance with light refreshments.

Adjournment Ron Hampton moved to adjourn the meeting at 6:45 p.m. Roger Blake seconded this motion and everyone present signified by stating “Aye” to adjourning to our February 28, 2018 meeting @ 6:00 p.m. at the Crown Point Civic Center.

 

 

 

 

__________________________________   Christine Lee, Secretary Approved on February 28, 2018

Crown Point Civic Center

Wednesday, 6:30 p.m. September 27, 2017

 Approval of the Minutes Christine Lee

 Financial Review Elaine Raker

Business   

Scholarships Allocations

Princess Event – Ron Hampton

Community Visibility – Jeanann Freier

 Other Business

 Correspondence – Terry sent a  new lifetime member packet to Janet Paarlberg and thank you note was sent to Chip Pettit for his generous donation to our scholarship fund.

 

Adjournment to our October 25, 2017 meeting at Crown Point Civic Center

Wednesday June 28, 2017 6:30 pm. Crown Point Civic Center

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary; Elaine Raker, Treasurer; Bud Bowman, Lynn Clay, Chester Rybicki, and Jeanann Freier Board of Directors; student ambassador Arriana Rainwater and Megan Drenth. Lifetime members Wayne Raker and Deborah Deaton

Excused: Kathy Stanley

 Approval of the May 31, 2017 Minutes Chester Rybicki moved to approve the May 2017 minutes as presented. This motion was seconded by Bud Bowman.  Everyone present signified by stating “Aye” to accept the minutes as presented. Motion Passed

Approval of the May 2017 Financial Report Elaine Raker presented the May 2017 financial report with an ending balance of $30,595.62 in all accounts. Chester Rybicki moved to accept the May 2017 financial report as presented. Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept May financial report as presented. Motion Passed

Fourth of July Cook Out – Wayne and Elaine passed around an invitation to all to attend this event that they host at their home each year. This invitation is posted on our website and facebook page.

Student Ambassador – Our outgoing Ambassador introduced us to Megan Drenth. Megan is happy to accept the position.

Arriana explained the duties of this position with a little help from the Officers and Board members.

Chester Rybicki moved to appoint Megan Drenth as our 2017-2018 Student Ambassador. This motion was seconded by Wayne Raker. Everyone present signified by stating “Aye” to pass this motion as presented. Motion Passed

Super Hero and Princess Event – Ron Hampton reported that after much thought we will be keeping this event a Princess only event. The hall is reserved for November 4^th. Elaine will once again print the autograph books.

Hall of Fame Banquet – We discussed the noise of the dishes being removed during our presentations at the banquet. We will include an intermission before the presentations to allow the waiters time to remove the plates.

Correspondence

Terry sent new lifetime member packets to Mary (Mel) Carroll Huey class of 1975 #155, Judy Bare Frigo class of 1965 #156, Doris Rose Dunn class of 1937 #157, and Diane Hartwick Beard Noble faculty 1992-2009 # 158.

We received thank you notes from some of our scholarship awardees: Arriana Rainwater, Leah Huffine, Autumn Taylor Chandos, and Gabriela Risteski.

Adjournment Ron Hampton moved to adjourn the meeting at 6:50 p.m. Chester Rybicki seconded this motion and everyone present signified by stating “Aye” to adjourning to our August 30, 2017 meeting @ 6:30 p.m. at the Crown Point Civic Center.

Approval of the Minutes Christine Lee

Financial Review Elaine Raker

Business   

Fourth of July Picnic – Wayne Raker

Interview of new Student Ambassador – Arriana Rainwater

Super Hero and Princess Event – Ron Hampton

Other Business

Correspondence – Terry sent new lifetime member packets to Mary (Mel) Carroll Huey class of 1975 #155, Judy Bare Frigo class of 1965 #156, Doris Rose Dunn class of 1937 #157, and Diane Hartwick Beard Noble faculty 1992-2009 # 158.

Adjournment to our August 30, 2017 meeting at Crown Point Civic Center