CPHS Alumni Association Meeting Minutes

April 25, 2018 Business Meeting Agenda & Minutes

Updated: April 23rd, 2018


Wednesday April 25, 2018 6:00 pm. Crown Point Civic Center

Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki and Jeanann Freier board of directors.  Also present were our student ambassador Megan Drenth and lifetime members Deborah Deaton, Irene Doty, Roger Blake, and Karen Smith.

Excused: Kathy Foster

Approval of the March 28, 2018 Minutes Chester Rybicki moved to approve the March 28, 2018 minutes as presented. This motion was seconded by Jeanann Freier. Everyone present signified by stating “Aye” to accept the March 28, 2018 minutes as presented. Motion Passed

Approval of the March 25, 2018 thru April 25, 2018 Financial Report – Chris Lee presented the April 2018 financial report with an ending balance through April 25, 2018 of $40,616.39. Chester Rybicki moved to accept the April 2018 financial report as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the April 2018 financial report as presented. Motion Passed

Business

Banquet set up – Terry requested that everyone who is able be at the Hall around 4:30 for set up.

Lifetime Membership Pins – The new pins have arrived. They have a rubber back clasp instead of the clam style our previous pins.

Office Equipment – Jeanann Freier requested an all in one scanner, printer, fax, copier be purchased for the secretary. This printer will stay with the secretarial position as our officers’ change. During the banquet planning Terry would drop the photos off at her home that could have been scanned and sent electronically.

Ron Hampton moved to allot $200.00 for the purchase of an all in one printer. Chester Rybicki seconded the motion. Everyone present signified by stating “Aye” to allow $200.00 for the purchase of an all in one printer. Motion Passed

Reunion Request – Terry presented a request from a reunion committee for a $500.00 deposit to be paid to Sts. Peter and Paul banquet facility. They do not have any funds to begin their reunion preparation. After a lengthy discussion the Board did not take any action on this request.

Fundraising Ideas – Terry presented an email he received inviting us to plan a fundraiser at a local restaurant and receive 15% of the establishments sales for that day. Roger Blake offered to call and request more information about this endeavor.

Ron Hampton spoke with another nonprofit organization that has been successful with their fundraising about tag teaming with them on a fundraiser or two. The President of this organization will also present the idea to his Board of Directors.

Scholarship Approval – Christine Lee moved to create an additional $500.00 scholarship and this motion was seconded by Lynn Clay. Everyone present signified by stating “Aye” create an additional $500.00 scholarship as presented. Motion Passed

Lynn Clay stated we received over 30 applications this year. She requested approval to grant the following scholarships: Theodore Smith Art Scholarship in the amount of $1200.00 to Chloe Garces; In Memory of Paul and Mary Catherine Georgas Scholarship in the amount of $1200.00 to Lily Colvin; the Keith Perry Scholarship in the amount of $5,000.00 to Benjamin Wesley; in memory of Nolan Gold Scholarship in the amount of $3325.00 to Brittany Fuller; Bob Rees Wrestling Scholarship in the amount of $500.00 to Noah Lamore; the Bulldog Underdog Scholarship in the amount of $1200.00 to Sherry Zhang; the Crown Point High School Alumni Portrait of a Graduate Scholarships (2) in the amount of $1200.00 each to Nathan Davids and Karlye Sobczak; and Crown Point Alumni Scholarship in the amount of $500.00 to Megan Drenth.

Lynn Clay moved to grant the aforementioned list of scholarships for a total of $15,325.00. This motion was seconded by Deborah Deaton.  Everyone present signified by stating “Aye” to approve the 2018 scholarships fund allocations in the amount of $15,325.00 as presented. Motion Passed

Adjournment

Roger Blake moved to adjourn our April 25, 2018 business meeting. This motion was seconded by Chester Rybicki. Everyone present signified by stating “Aye” to adjourn our April 25, 2018 regular business meeting. Motion Passed

Our next meeting is May 30, 2018

Crown Point Civic Center

101 S. East Street

Wednesday, 6:00 p.m. April 25, 2018

Open April Business Meeting 

Approval of the Minutes Christine Lee

Financial Review Christine Lee

Business   

Banquet

Set up committee

Door Prizes

Lifetime member pins

Scholarship Approvals

Fundraising

Reunion Request

Correspondence:

Other Business

Adjourn to May 30, 2018 meeting

     

 

 

March 2018 Business Meeting Minutes

Updated: April 8th, 2018


Wednesday March 28, 2018 6:00 pm. Crown Point Civic Center

Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, and Chester Rybicki; board of directors.  Also present were our student ambassador Megan Drenth and lifetime member Deborah Deaton. Excused: Jeanann Freier and Kathy Foster

Approval of the February 24, Minutes Lynn Clay moved to approve the February 28, 2018 minutes as presented. This motion was seconded by Chester Rybicki. Everyone present signified by stating “Aye” to accept the February 28, 2018 minutes as presented. Motion Passed

Approval of the February24 thru March 25, 2018 Financial Report – Chris Lee presented the March 2018 financial report with an ending balance through March 25, 2018 of $37,607.71. Chester Rybicki moved to accept the March 2018 financial report as presented and Ron Hampton seconded the motion. Everyone present signified by stating “Aye” to accept the March 2018 financial report as presented. Motion Passed

 Business

Community Visibility – Terry Lee reported our “Evening with Marion Kellum” on March 10th was a great success. We had a total of 97 guests in attendance. Jeanann Freier did a wonderful job of coordinating this event.

Banquet Advertising – Chris Lee stated we are thankful to have a final count of 35 advertisers supporting our mission.

Deborah Deaton suggested we move forward with corporate sponsorship. This option was discussed and Deborah will coordinate this venture for 2019.

Banquet – Terry Lee distributed copies of our menu choices and our consensus was to order bread & butter,  lettuce salad, roast sirloin of beef, baked chicken, mostaccioli with marinara sauce, mashed potatoes and gravy, green beans almandine, and sherbet. This will be served family style.

Raffle – Terry stated we have sold 433 raffle tickets to date. We are not planning on selling tickets at the banquet unless by request.

Lifetime membership pins – After negotiations with several lapel pin companies Chris Lee stated our best price and quality pins is Signature Pin. Terry passed around the sample pins we received from this company. Chris will proceed with ordering 100 pins from Signature Pins in the amount of $282.00 for 100 pins.

Scholarships – Lynn Clay reported the scholarship application deadline was extended to April 4th since spring break interfered with the original due dated. The school reported to Lynn that they were not receiving an abundance of applications. Lynn will pick up the applications and schedule a meeting with the reviewing participants. Lynn, Deborah, Chris, Terry and Karen Smith will be reviewing the applications. The proposed application approval will be presented at our April 25, 2018 regular business meeting.

Other Business

Deborah Deaton is going to create the banquet centerpieces for our banquet tables.

Adjourned

Ron Hampton moved to adjourn to our April 25, 2018 business meeting. This motion was seconded by Chester Rybicki. Everyone present signified by stating “Aye” to adjourn to our April 25, 2018 regular business meeting. Motion Passed

Christine Lee, Secretary

Approved on April 25, 2018

March 2018 Business Meeting Agenda

Updated: April 8th, 2018


Open March Business Meeting 

Approval of the Minutes Christine Lee

Financial Review Christine Lee

Business   

Community Visibility

Ads for Banquet

Banquet

Raffle

Lifetime member pins

Scholarships

Correspondence: We mailed seven lifetime membership packets. Three hundred and thirteen HOF invitations were mailed.

Invoices and thank you letters were mailed to our HOF advertisers.

Thank you letters were sent to our contributors Arlene Gumbiner, Mindi Bothwell, Nancy and Tom May, and Costco.

Memberships: New lifetime members: Debbie Myres, class of 1969; Ken Myres, class of 1969;

George Ficker, class of 2014; Albert Garnier, class of 1962; and Julie Gruber Woodburn, class of 1977.

Other Business

Adjourn to April 25, 2018 meeting

February 2018 Business Meeting Minutes

Updated: April 8th, 2018


Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki, Bud Bowman and Jeanann Freier Board of Directors. Also present were our student ambassador Megan Drenth and lifetime members Karen Smith, Irene Doty, and Deborah Deaton.

Excused: Kathy Foster

Approval of the January 23 through Feb 28, 2018 Minutes Lynn Clay moved to approve the January 23 through Feb. 24, 2018 minutes as presented. This motion was seconded by Bud Bowman. Everyone present signified by stating “Aye” to accept the January 23 through February 24, 2018 minutes as presented. Motion Passed

Approval of the January 2018 Financial Report – Chris Lee presented the January 2018 financial report with an ending balance for January 2018 of $34,774.99. Chester Rybicki moved to accept the January 2018 financial report as presented and Irene Doty seconded the motion. Everyone present signified by stating “Aye” to accept the January 2018 financial report as presented. Motion Passed

Business

Community Visibility – Jeanann Freier –The event presenting Mr. Kellum will set up at 6:00 p.m. March 10th the doors open at 6:30 p.m. at Colonel Wheeler School. The presentation will be about Mr. Kellum’s lifetime. Jeanann mailed out 91 invitations to local alumni members, theater folks, and the school corporation She notified seven media outlets. Mr. Kellum was featured on WJOB-AM.  This radio interview was part of our community outreach for “An Evening with Marion Kellum” on March 10th.

WJOB also invited the Alumni back for another interview about our Hall of Fame Banquet.

Donna Moser handed out flyers at the retired teacher breakfast and the Psi Iota XI meeting.

Refreshment will be served. Some of the cookies will be donated and the rest will be bought.

Irene Doty moved to allocate up to $150.00 for expenses for “An Evening with Marion Kellum”, this motion was seconded by Lynn Clay. Everyone present signified by stating “Aye” to accept the motion to allocated up to $150.00 for expenses. Motion Passed

Banquet Advertising – Deborah Deaton reported we have 35 businesses supporting us with our banquet book ads. We still need two additional pages of ads.

Chris Lee will speak with Fox Photography about renewing their full page advertisement. She suggested we invite them to our banquet to take photos. They do couples and group photo settings during cocktail hour and develop the photos on site so everyone can purchase their photos. This service is provided at no cost to the Alumni. Consensus of the board was to proceed with this invitation to Fox Photography.

Banquet Invitations and Booklets – Terry Lee sent out 317 banquet invitations and we ordered 300 banquet books that have been sent to the printers.

Raffle – We have sold 360 raffle tickets and have more coming in. Please continue to sell tickets.

Fundraising – Deborah Deaton presented an idea for a new fundraiser. This event will take a lot of planning and was discussed at length. We will come back to this discussion at a later date.

Lifetime Member Pins – Chris Lee presented three bids for purchasing another 100 lapel pins. These bids were lower than the cost of the first shipment. Questions were asked about the quality of the pins. Chris will research these concerns. Chester Rybicki moved to accept the bid from Signature Lapel Pins in the amount of $282.00 after requesting a sample of their product. Ron Hampton seconded this motion. Everyone present signified by stating “Aye” to accept the motion to allocated up to $282.00 for the purchase of  lapel pins.  Motion Passed

Correspondence – We mailed seven lifetime packets to Brad Smith, Retired CPHS teacher 1978-1990; David Huffine class of 1967; Sue Huseman Gluek, class of 1973; Rob Verboon, class of 1969; Mary Lou Mills Foster, class of 1972; Rick Heinzman, class of 1966 and Roxie Shadowen Sanders class of 1968.

Adjournment Ron Hampton moved to adjourn the meeting at 6:45 p.m. Karen Smith seconded this motion and everyone present signified by stating “Aye” to adjourn to our March 28, 2018 meeting @ 6:00 p.m. at the Crown Point Civic Center.

Christine Lee, Secretary Approved on March 28, 2018