CPHS Alumni Association Meeting Minutes

November 29, 2017 Business Meeting Agenda

Updated: November 26th, 2017


Approval of the Minutes Christine Lee

Financial Review Christine Lee
Audit Report

Business
Proposed Articles of Incorporation and Bylaw amendments – Second Reading
Raffle Ticket Printing
1970 and Alumni Christmas Party Dec. 9 Buddy & Pals 6:30 – 11 p.m.
Ads for Banquet – Ron & Roger
Pen Lights – Ron
Fundraising – Terry

October 23, 2017 Agenda and Minutes

Updated: November 26th, 2017


Approval of the Minutes Christine Lee

Financial Review Christine Lee

Business
Scholarships Allocations
Princess Event – Ron Hampton
Banking – Ron Hampton
Proposed Articles of Incorporation and Bylaw amendments – Terry Lee
Membership Committee – Terry Lee

Other Business

Correspondence – Thank you notes were sent to the Georgas Family and Bob Rees for their scholarship donation for our 2018 recipients.
The application of our 2018 gaming license was mailed along with the $50.00 fee.

Adjournment to our November 29, 2017 meeting at Crown Point Civic Center

Approval of the Minutes Christine Lee

Financial Review Christine Lee

Business
Scholarships Allocations
Princess Event – Ron Hampton
Banking – Ron Hampton
Proposed Articles of Incorporation and Bylaw amendments – Terry Lee
Membership Committee – Terry Lee

Other Business

Correspondence – Thank you notes were sent to the Georgas Family and Bob Rees for their scholarship donation for our 2018 recipients.
The application of our 2018 gaming license was mailed along with the $50.00 fee.

Adjournment to our November 29, 2017 meeting at Crown Point Civic Center

Wednesday September 27, 2017 Minutes

Updated: November 26th, 2017


6:30 pm. Crown Point Civic Center

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary; Elaine Raker, Treasurer; Lynn Clay, Chester Rybicki, Jeanann Freier, Bud Bowman, and Kathy Foster Board of Directors; student ambassador Megan Drenth and lifetime members Deborah Deaton and Roger Blake.

Approval of the August 30, 2017 Minutes Roger Blake moved to approve the August 2017 minutes as presented. This motion was seconded by Chester Rybicki. Everyone present signified by stating “Aye” to accept the minutes as presented. Motion Passed

Approval of the August 2017 Financial Reports – Elaine Raker presented the August 2017 financial report with an ending balance of $29,162.09 in all accounts. Christine Lee moved to accept the August 2017 financial reports as presented. Roger Blake seconded the motion. Everyone present signified by stating “Aye” to accept August 2017 financial reports as presented. Motion Passed

Business

Royal Prince and Princess Event – Ron Hampton and Deborah Deaton stated the students have been set up to assist with our event. Elaine Raker submitted the advertising flyers and tickets to Ron. Everyone agreed to help with the advertising of this event by posting it to their facebook pages and Terry will be posting it to the webpage. Ron requested all of the workers be at the hall by 10:30 a.m.

Community Visibility Jeanann Freier handed out a report of her suggestions for our visibility and alumni member events. This report is attached to these minutes and anyone that desires a copy may submit a request to Chris Lee. Everyone present was very enthusiastic about Jeanann’s great ideas and we will begin to assist her with these projects.

Ron Hampton moved to kick off the Community Visibility Committee with Jeanann Freier as the committee chair. Roger Blake seconded this motion. Everyone present signified by stating “Aye” to move forward with the community visibility committee. Motion Passed

Correspondence
Terry read the letter he composed to all of our scholarship benefactors. A new lifetime member packet was sent to Janet Paarlberg class of 1964.

Other Business

Scholarship Allocations – Autumn Chandos’ scholarship payments were discussed and it was decided that we would continue to pay for her educational needs as she submits receipts. Her payments may stretch out into our 2018 accounts payable.

Treasurer Resignation Elaine Raker submitted a letter of resignation from her position as CPHS Alumni Treasurer. A copy of her resignation is attached to the minutes of this meeting.

Jeanann Freier moved to accept the resignation of Elaine Raker. This motion was seconded by Roger Blake.
Everyone present signified by stating “Aye” to accept the resignation of Elaine Raker from the Treasurer’s position. Motion Passed

Treasurer Appointment – President Terry Lee requested volunteers to fill the associations Treasury position. It was suggested that Chris Lee take on this position. There were no volunteers to take Chris’s secretary position.

Ron Hampton suggested Terry Lee be removed from the financial accounts and Chris be added to the accounts as Secretary Treasurer. Ron volunteered to replace Terry on the accounts.

Ron Hampton moved to combine the two officer positions of Secretary and Treasurer and appoint this position to Christine Lee. Jeanann Freier seconded the motion. Everyone present signified by stating “Aye” to combine the Secretary and Treasurers positions and appoint Christine Lee as Secretary-Treasurer. Motion Passed

Lynn Clay moved to remove Elaine Raker and Terry Lee from the banking financial records and add Ron Hampton and Christine Lee to the bank accounts. This motion was seconded by Roger Blake. Everyone present signified by stating “Aye” to change our banking accounts by removing Elaine Raker and Terry Lee and replacing them with Ron Hampton and Christine Lee. Ron and Chris will have equal rights on the accounts. Motion Passed

Adjournment Roger Blake moved to adjourn the meeting at 7:45. Chester Rybicki seconded this motion and everyone present signified by stating “Aye” to adjourning to our October 25, 2017 meeting @ 6:30 p.m. at the Crown Point Civic Center.

September 27, 2017 Business Meeting Agenda

Updated: September 25th, 2017


Crown Point Civic Center

Wednesday, 6:30 p.m. September 27, 2017

 Approval of the Minutes Christine Lee

 Financial Review Elaine Raker

Business   

Scholarships Allocations

Princess Event – Ron Hampton

Community Visibility – Jeanann Freier

 Other Business

 Correspondence – Terry sent a  new lifetime member packet to Janet Paarlberg and thank you note was sent to Chip Pettit for his generous donation to our scholarship fund.

 

Adjournment to our October 25, 2017 meeting at Crown Point Civic Center