CPHS Alumni Association Meeting Minutes

January 24, 2018 Annual and Monthly Business Meeting

Updated: February 4th, 2018


Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, Chester Rybicki, Bud Bowman and Jeanann Freier Board of Directors. Also present were our student ambassador Megan Drenth and lifetime members Roger Blake and Deborah Deaton.

Excused: Kathy Foster

Closure of Regular Business Meeting by President Terry Lee

Open Annual Business Meeting at 6:02 p.m.

Annual Financial Report by Christine Lee – January 1, 2017 opening balance was $14,556.51 and the December 31, 2017 ending balance is $19,768.90.

Lynn Clay moved to accept the 2017 annual financial report with an opening balance of $14,556.51 and an ending balance of $19,768.90 as presented. Bud Bowman moved to second this motion.  Everyone present signified by stating “Aye” to approve the annual financial report for 2017. Motion Passed

At 6:10 p.m. Terry Lee moved to close the annual business meeting for 2017. This motion was seconded by Roger Blake. Everyone present signified by stating “Aye” to close the annual business meeting. Motion Passed

The regular January 24, 2018 business meeting was called to order by Terry Lee at 6:11 p.m.

Approval of the November 29, 2017 Minutes Chester Rybicki moved to approve the November 29, 2017 minutes as presented. This motion was seconded by Roger Blake. Everyone present signified by stating “Aye” to accept the November 29, 2017 minutes as presented. Motion Passed

Approval of the December 2017 Financial Reports – Chris Lee presented the November 2017 financial reports with an ending balance for December 2017 of $19,768.90. Jeanann Freier moved to accept the November 2017 financial reports as presented and Roger Blake seconded the motion. Everyone present signified by stating “Aye” to accept the December 2017 financial report as presented. Motion Passed

Business         

Community Visibility – Jeanann Freier –The event presenting Mr. Kellum is on the school calendar for March 10th the doors open at 6:30 p.m. at Colonel Wheeler School. The presentation will be about Mr. Kellum’s lifetime.

Hall of Fame Banquet – Chris reported they ordered another 200 raffle tickets. All of the paper for our banquet books, invitations, and rsvps have been purchased and delivered to the printer.

Ron, Deborah and Roger are all working at booking more ads for our banquet book.

Terry and Bud have contacted all of our 2018 Hall of Fame nominees. Everyone was very excited to have been honored.

Scholarship awards – All scholarships for 2017 have been claimed in full except Autumn Chandos has a balance.

Raffle – We have sold enough raffle tickets to cover our prizes. All further sales will be used for our 2018 scholarships.

Proposed Articles of Incorporation and Bylaw amendments Terry passed around copies of the newly revises Articles of Incorporation and Bylaws. .

Correspondence – We sent out 1240 letters containing raffle tickets, HOF nomination forms, and membership forms.

Four lifetime membership packets were mailed and two annual members welcome letters.

Invoices were sent to our HOF advertisers. Thank you letters were mailed to our paid advertisers.

Memberships – New lifetime members: Amy Sebben Carlson class of 1995; Gerard Abraham, class of 1969; Dr. Judy Wagonblast Herting, Class of 1978; Wallace Webb, teacher at CPHS 1963-1994. Our new annual members: Lola Jean Bencie Clune, CPHS teacher 1979-2004; Janna Kemper Rettig, class of 1989 and a renewal of annual membership from Marti Wheeler.

Other Business

Fundraising – Ron suggested hosting a father-daughter & mother-son dance with light refreshments.

Adjournment Ron Hampton moved to adjourn the meeting at 6:45 p.m. Roger Blake seconded this motion and everyone present signified by stating “Aye” to adjourning to our February 28, 2018 meeting @ 6:00 p.m. at the Crown Point Civic Center.

 

 

 

 

__________________________________   Christine Lee, Secretary Approved on February 28, 2018

January 24, 1018 Business Meeting Agenda

Updated: January 24th, 2018


Open Annual Year End Meeting

      2017 Financial Report

Close Annual Meeting

Open January Business Meeting 

Approval of the Minutes Christine Lee

Financial Review Christine Lee

Business   

Community Visibility – Jeanann

Ads for Banquet – Ron, Roger and Deborah

Banquet – Invitations and booklet

Scholarships awards

Raffle

 Correspondence: Sent out 1240 letters containing raffle tickets, HOF nomination forms, and membership forms.

We mailed four lifetime membership packets and two annual member welcome letters.

Sent Invoices to our HOF advertisers. Thank you letters were mailed to our advertisers.

Memberships: New lifetime members: Amy Sebben Carlson class of 1995; Gerard Abraham, class of 1969; Dr. Judy Wagonblast Herting, Class of 1978; Wallace Webb, teacher at CPHS 1963-1994. New annual members: Lola Jean Bencie Clune, CPHS teacher 1979-2004; Janna Kemper Rettig, class of 1989.

Other Business

Adjourn to February 28 2018 meeting

     

November 29, 2017 Business Meeting Minutes

Updated: January 10th, 2018


Wednesday November 29, 2017 6:30 pm. Crown Town Grill

Attendees: Terry Lee, President; Ron Hampton, Vice President; Christine Lee, Secretary-Treasurer; Lynn Clay, and Jeanann Freier Board of Directors. Student ambassador Megan Drenth and lifetime members Roger Blake Deborah Deaton and Irene Doty
Excused: Kathy Foster, Bud Bowman, and Chester Rybicki

Approval of the October 25, 2017 Minutes Lynn Clay moved to approve the October 2017 minutes as presented. This motion was seconded by Roger Blake. Everyone present signified by stating “Aye” to accept the minutes as presented. Motion Passed

Approval of the November 2017 Financial Reports – Chris Lee presented the November 2017 financial reports with an ending balance for November of $22,193.96. Jeanann Freier moved to accept the November 2017 financial reports as presented and Roger Blake seconded the motion. Everyone present signified by stating “Aye” to accept the November 2017 financial reports as presented. Motion Passed

Audit Report – Chris Lee reported an independent auditor reviewed our 2016 and 2017 accounting books. Daniel Garza is a student and apprentice auditor for U.S. Steel. He spent about two hours reviewing the accounting books. As expected, there were no discrepancies in our accounts. He would not accept payment for his work.
Lynn Clay moved to purchase a $100 gift card to the Lighthouse Restaurant in Cedar Lake for Daniel Garza as a symbol of our appreciation for his work. This motion was seconded by Roger Blake. Everyone present signified by stating “Aye” to purchase a gift card for Daniel Garza, auditor. Motion Passed

Business

Proposed Articles of Incorporation and Bylaw amendments – Second reading – Ron Hampton moved amend the bylaws as presented at our October and November meetings. This motion was seconded by Roger Blake. Everyone present signified by stating “Aye” to amend the bylaws as presented. Motion Passed

Purchase of raffle tickets – Chris Lee presented a design and proposed purchase price for our Scholarship Cash Raffle tickets in the amount of $267.90 for 2,500 tickets. She expressed our appreciation be forwarded to Irene Doty’s daughter for her suggestion and input on this vendor.
Ron Hampton moved to proceed with the purchase of 2,500 tickets in the amount of $267.90. Lynn Clay seconded this motion. Everyone present signified by stating “Aye” to purchase our cash raffle tickets from ticket printing.com as presented. Motion Passed

Banquet Advertising – Terry Lee presented a proposed budget for our 2018 banquet and a list of our past advertisers. Ron Hampton distributed this list, the advertising letter, pen lights and last year’s banquet book to our advertising volunteers to present when they visit our advertisers.

Fundraising

Halloween Fun Run – Terry Lee and Jeanann Freier presented an idea for a Halloween fun run that was suggested by Jeanann’s daughter Dr. Maria Ficker. A committee was formed with Jeanann, Ron, Roger and Maria to work on this project.

Correspondence Ron Hampton presented a letter he received from Indiana University requesting our participation in an Indiana nonprofit project. Our participation will consist of answering a few questions about how best to support and strengthen Indiana nonprofits. We agreed to participate in this study.

Community Visibility – Jeanann Freier stated she had approached Mr. Kellum about speaking at a public forum about his work in the arts and theater in Crown Point. He graciously accepted this invitation that will be hosted by the alumni association. She also spoke with Mark Gianfermi, principal at Colonel John Wheeler middle school, about using the school for this public event. He agreed to our use and referred Jeanann to the School District business office for a facility use application. She will proceed with the planning of this event for March 10 or 11 2018.

Other Business

Christmas Party – The class of 1970 is hosting a Christmas Party for all alumni at Buddy and Pals December 9, 2017. Please plan on attending and contacting Terry Hunt @tdhunt@cottonwoodfarm.com

Holiday Party at the Lee’s – Terry invited everyone to his home on December 16, 2017 at 7:00 p.m. for a holiday party. Chris will be mailing invitations by the end of the week.

Meeting Start Time– Terry asked if everyone would like to change the meeting time back to 6:00 p.m. everyone present agreed that 6:00 p.m. is a much better time to start the meetings. This change will begin at our January 24, 2018 meeting.

Adjournment Roger Blake moved to adjourn the meeting at 7:30 p.m. Jeanann Freier seconded this motion and everyone present signified by stating “Aye” to adjourning to our January 24, 2018 meeting @ 6:00 p.m. and we will be back at the Crown Point Civic Center.

November 29, 2017 Business Meeting Agenda

Updated: November 26th, 2017


Approval of the Minutes Christine Lee

Financial Review Christine Lee
Audit Report

Business
Proposed Articles of Incorporation and Bylaw amendments – Second Reading
Raffle Ticket Printing
1970 and Alumni Christmas Party Dec. 9 Buddy & Pals 6:30 – 11 p.m.
Ads for Banquet – Ron & Roger
Pen Lights – Ron
Fundraising – Terry